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Queen’s University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.
We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.
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Job Summary
The Department of Chemistry at Queen’s University is seeking a strong leader with a background in science, engineering or medical research, to join a team of dedicated researchers as Managing Director of a National Scientific Research Institute. Reporting to the Scientific Director, the Managing Director will build an Institute that encourages and facilitates collaboration between scientists, engineers, medical researchers, government and industry partners to develop cutting edge solutions, and transformative technologies and innovations in the fields of corrosion, nanomedicine and microelectronics. The ideal candidate will be skilled in promoting relationships within an international scientific network, will have experience managing complex projects that include sizeable budgets, and will have a passion for cutting edge scientific research.
Someone looking for a unique opportunity to work across scientific and medical areas to translate successful lab results into solutions to real-world problems will be excited about applying to the role. This research has the opportunity to have a positive impact on the international health care landscape and is poised to contribute to game-changing social and health outcomes. The Institute works at the forefront of the industry, enabling the Managing Director to bring top minds in the field together to solve new and interesting problems with innovative solutions.
Job Description
KEY RESPONSIBILITIES:
Strategic Leadership
• Identify, communicate, and implement sound strategic directions for the Institute, subject to Scientific Director and Advisory Board approval, and provide leadership for all Board- approved programs and activities across the funder's mandate areas.
• Working as a key member of the Institute leadership team and in consultation with the Scientific Director, create annual and long-range plans for the Institute, organizational goals/objectives, and measurements for evaluating success, ensuring that the Institute meets its strategic goals and objectives in a manner consistent with the Institute mission and mandate.
• Identify and respond to other opportunities aligned with the goals of the Institute.
Business and Partnership Development and Relations, Commercialization and Communications
• In close consultation with the Scientific Director, develop strong relationships with other Queen’s University departments and faculties, Institute partner organizations, funders and participants and promote collaboration and a “network way of working” between all network staff, researchers and students.
• Liaise with stakeholders including the Tri-agency Institutional Programs Secretariat, partner universities (McGill University, Concordia University, University of Toronto/UHN, Western University), partner research institutes and provincial and national research funding agencies and foundations regarding funding opportunities, policies, strategies, and pre- and post-award matters.
• Establish and cultivate new partnerships and strategic collaborations with appropriate not-for-profit organizations, government organizations and related industries to advance the goals of the Institute.
• Assist the Scientific Director and the Industry Liaison Manager to develop and execute a commercialization strategy. Liaise with technology transfer/business development offices at partner institutions and oversee effective technology transfer.
• Oversee the development of Memoranda of Understanding and other agreements between partners to define roles and processes, in collaboration with Queen's University research contracts unit.
• Promotes a team culture of inclusion and a sense of ownership among all Institute researchers, partners and participants, with a commitment to the university’s equity, diversity and inclusion initiatives designed to foster an inclusive, supportive, and welcoming work environment for individuals with diverse backgrounds and identities.
• Work with the Knowledge Translation/Communications manager to effectively communicate and promote the Institute's vision, mission, priorities and goals to internal and external communities –including through a vibrant web presence, conference and meeting presentations.
• Collaborate with the Scientific Director and members of the internal and external research community to develop successful research grants for projects aligned with the objectives of the Institute.
Administrative and Operational Leadership
• Determines project priorities and schedules in consultation with the Scientific Director, ensuring Institute-supported activities are aligned with the priorities of the funders. Conduct formal assessments and data analysis of progress towards meeting objectives, milestones and deliverables, drafts reports, provides regular project status updates and biannual presentations to the Executive Advisory Board and Scientific Management Committee. Provide leadership in major course corrections needed to achieve results.
• Provide operational expertise and guidance to the Scientific Director on the implementation and execution of initiatives and project plans. Assess ongoing and emerging needs, leads the development of policies and procedures, manage issues, and develops work and action plans to ensure deliverables are within scope, budget and on time. This includes implementing a staffing plan and strategy in accordance with employment equity principles and practices for all hiring processes at all institutions using Institute funds to hire faculty, research scientists, staff members and students.
• Develops and implements a formal process to conduct project risk assessments (commensurate with the scale/complexity of project initiatives) that identifies mitigation options/considerations. Create a register of all scientific and management risks, including risk descriptions, information on likelihood of occurrence, possible impacts, mitigating actions and those responsible for actions.
• Oversee development and implement plan for research data storage compatible with federal requirements and requirements of partner institutions, including leading the development of a research management database system. Advance data management program, ensuring administrative, training and primary scientific data is maintained.
• Build, develop and support a cohesive, interdependent, high performance and highly functional team of administrative and technical professionals.
• Plan, prioritize and manage the work of Institute employees, providing strategic and tactical advice, guidance, and coaching. Identify human resource needs, participate on staffing committees, and make effective recommendations regarding employee selection.
• Manage employee performance by establishing performance standards, reviewing, and evaluating performance and conducting formal performance reviews on an ongoing basis.
• Assess staff training and development needs and ensures that employees receive training and mentoring required to improve and sustain successful performance.
• Investigate, address, and resolve employee/labour relations issues, including disciplinary matters. Work with the Scientific Director to make decisions or effective recommendations on matters involving possible discipline, discharge and probationary termination.
Financial Management
• Develop Institute budgets to support the Institute’s activities for review by the Finance and Audit committee and for Advisory Board approval. Manage budgets in order to meet deliverables identified within the Institute’s research program plans and funding schedules.
• Oversee and support all Tri-Council statistical, operational, and financial reporting, and any compliance audits.
• Ensure ethical conduct, integrity and the highest degree of professionalism and accountability in all Institute business, financial and research activities.
• Develop and implement data collection policies, procedures, and standards from the team appropriate for reporting requirements at SSHRC and internally at Queen's University.
• Prepare advanced drafts of all required reports for review and submission by the Scientific Director.
REQUIRED QUALIFICATIONS:
• Graduate degree in science, engineering or medical research disciplines, with several years (minimum 5-10 years) of experience in scientific/research program administration and management, stakeholder engagement, communications/knowledge mobilization and/or business/commercialization.
• Project Management Professional (PMP) accreditation is preferred.
• Proven prior experience with academic research operations within a university research environment, including budgeting and financial management/accountability and reporting processes, and innovation policies and practices.
• Demonstrated ability to lead the development of strategic and operational planning processes; oversee, monitor, track and evaluate organizational progress towards milestones and performance targets; and plan, deliver and report on strategic meetings and events.
• Several years of progressively responsible management experience, including supervision of administrative and technical staff.
• Knowledge of the University's strategic research priorities, policies and understanding of national and international funding agencies and structures is considered an asset.
• Bilingualism, literacy and the ability to speak both official languages, English and French is considered an asset.
• Consideration may be given to an equivalent combination of education and experience.
SPECIAL SKILLS:
• Excellent communication (both verbal and written) and interpersonal skills, demonstrating tact, discretion, sound judgement and diplomacy when interacting with individuals at every level and from many different perspectives, and work effectively with academic researchers, government representatives and senior administrators.
• Ability to understand research proposals and evaluation methodologies, interpret, communicate, and apply funding agency policies and guidelines. Ability to work in a complex environment, in a collaborative and collegial manner, using well developed relationship-building, influencing and negotiating skills to secure and document commitments, and achieve results.
• Excellent leadership skills to manage a team of professionals and work effectively with diverse stakeholders (e.g. academic researchers, government representatives, senior administrators) internal and external to the University. Ability to build and maintain a positive and progressive workplace culture where accountability and ensuring completion of deliverables are met on time and within scope.
• Excellent attention to detail with strong commitment to quality and best practices combined with exceptional writing and review skills to prepare reports and confidently present to leaders across diverse organizations on behalf of the Institute, adjusting communication style to diverse audiences (e.g. faculty, funding sources, University Research Services, granting councils, other funding agencies, and/ or compliance bodies).
• Strong interpretative, creative, dynamic critical-thinking and operational problem-solving skills. Ability to bring together information from a wide variety of sources in a coherent manner, analyze scenarios, evaluate and propose new initiatives, improve existing ones, draw conclusions and make recommendations in a high-pressure work environment.
• Ability to understand research proposals and evaluation methodologies, interpret, communicate, and apply funding agency policies and guidelines.
• Project Management and tactical skills: effectively manage the competing requirements of multiple priorities, and multiple concurrent projects efficiently, resolve priority conflicts, while ensuring that projects are delivered on schedule, on budget, within scope and meet project objectives.
• Exceptional initiative and organizational skills to develop, plan, coordinate and direct the operations and activities of the Institute.,
• Capable of transitioning from high level conceptualization to detailed and thorough implementation plans and workable solutions, with the ability to engage in both independent and consultative decision making to move issues forward and build necessary consensus around a resolution.
DECISION MAKING:
• Determine goals and objectives in support of the Institution’s strategic direction. Identify scientific, institutional, financial, and other implications to team actions and make recommendations to drive the project forward.
• Make decisions on appropriate structure and processes to follow in the development of strategies and plans. Determine how best to propose and implement structure and process change if necessary.
• Solve unexpected problems as they arise, referring only very complex problems to the Scientific Director. Make appropriate decisions required when acting on behalf of the Scientific Director, determine when to advise and involve the Scientific Director in operational manners, and any situation that might impact negatively on the Institute and formulates strategies for remedial action.
• Chooses appropriate course of analysis when conducting research and solving problems using reference material from a variety of sources and knowledge gained from experience.
• Use independent decision making to analyze options and make recommendations on best possible solutions to issues related to the institute including research strategy, data collection, personnel, finances, partnerships, identifying risks and benefits. determine goals and objectives in the formulation or reformation of policies.
• Make financial recommendations on budget related matters on behalf of the Institute, determining the best allocation of resources.
• Establish policies, procedures and standards of practice for internal and quality controls to meet compliance and reporting requirements.
• Determine content of various strategic, technical, governance, performance management reports, such as business plans and other short-and long-term planning documents that provide direction and propose objectives.
• Assesses when research teams are not working towards intended funding proposal development objectives and, in consultation with Scientific Director, strategizes on steps necessary to ensure competitive proposals are effectively generated. Determines when post-award processes or practices require change and works with the Scientific Director to develop and implement changes.
• Evaluate employee performance and decide on appropriate training or coaching to address lack of proficiency in carrying out responsibilities, or remedial action for staff disciplinary situations.
• Assesses investigation outcome of grievances and makes effective recommendations on appropriate course of action or next steps on grievances.
• Make effective recommendations on level of discipline up to discharge and probationary termination.
Employment Equity and Accessibility Statement
The University invites applications from all qualified individuals. Queen’s is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Aboriginal Peoples, persons with disabilities, and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents.
The University provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at hradmin@queensu.ca.
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